PRIVACY POLICY

This Privacy Policy provides the information regarding the processing of personal data when using our website, as required by the General Data Protection Regulation (EU) 2016/679 (hereinafter referred to as the Regulation).

The data controller responsible for determining the purposes and the means of the processing of your personal data is Mobile Heavy Machinery UAB (company reg. No. 302559322, address Kirtimų 47B, Vilnius, phone No.+37052640633, e-mail info@mhm.lt).

It is important that you read this Privacy Policy carefully, as it contains the terms and conditions applicable to natural persons purchasing our goods, visiting our website, communicating with our company and providing their personal information in other ways. Please read the most relevant version of the document regularly as its contents may be subject to modifications in the future.

The terms used in the Privacy Policy should be understood as defined by the Regulation.

The information presented below covers the following purposes of data processing: (i) conclusion and execution of agreements with natural persons, (ii) implementation of our loyalty program, newsletters and other direct marketing activities, (iii) processing of the personal data of candidates applying for open positions and handling of the candidate database, (iv) handling of complaints, inquiries and orders, (v) e-mail communication, (vi) use of cookies, (vii) use of social media, (viii) video surveillance. This Privacy Policy also describes your rights as a data subject, the provision of data to other recipients and other terms of personal data processing applicable to all personal data processed by the company for the above-mentioned purposes.

Conclusion and Execution of Agreements with Natural Persons

For the purposes of conclusion and execution of agreements, we will process the data provided by you at the time of conclusion of an agreement as well as the data received from you during the implementation of such agreement, including the information about the goods purchased by you and the payment-related details. If you refuse to provide your personal data, we will not be able to identify you and to conclude an agreement with you.

The basis for the processing of your personal data for this purpose is the execution of the agreement or the actions performed at your request prior to the conclusion of the agreement. The actions related to the processing of certain personal data can also be based on the fulfilment of statutory obligations, e.g. in order to comply with the obligations provided for by tax legislation.

We will store your personal data for no longer than 10 years after the date of expiry of our agreement.

Newsletters and Other Direct Marketing Activities

If you are our customer, you have subscribed to our newsletter through our website or have otherwise expressed your consent to receive our direct marketing materials, the personal data that you have voluntarily submitted, including your e-mail address and phone number, shall be used for delivering the information related to our goods and services, news, promotions, events and other types of direct marketing information using the contact details provided.

Direct e-mail marketing without your consent shall only be carried out if you are our customer. Such marketing shall be carried out on the basis of the right provided for by law.

Your personal data shall be processed for direct marketing purposes for 5 years from the date of your consent or termination of our relationship.

Every e-mail sent to you shall include a possibility for you to unsubscribe from our direct marketing communications. You will also be able to unsubscribe or cancel your consent by contacting us using the contact details of the company.

Processing of the Personal Data of Candidates Applying for Open Positions and Handling of the Candidate Database

If you submit your CV, cover letter, references and/or other documents or information related to a specific open position posted on our website or a specialized recruitment and job search website, in addition to the personal data listed below, the data that you submit voluntarily shall be processed for recruitment purposes.

Your personal data shall be processed until the selection process is completed, i.e. until we decide to hire a specific candidate, he or she completes his or her probation period or we decide to end the selection process without selecting any candidate. This period should not exceed 4 months. After the end of the selection process, your personal data shall be destroyed unless you express your consent to further storage of your data for future selection processes. If you express such consent, we will store your personal data for 6 years and, if the need for a new employee arises during the said period, we will contact you. After the expiry of the 6-year period, your personal data shall be destroyed.

Your personal data shall be processed on the basis of your consent to participate in the selection process and further storage, and certain data processing operations shall also be performed on the basis of the rights and obligations provided for by the law. Submitting your personal data while participating in a selection process is voluntary, however, if you do not provide such data, we will not be able to assess your suitability for the position. If you do not express your consent for the data to be stored after the completion of the selection process, we will not be able to provide you with a job offer, unless you resubmit your personal data.

Please be advised that we may exercise our statutory right to contact your former employers and request their opinion regarding your qualification, professional skills and characteristics. However, we will not contact your former employer without your prior explicit consent.

Handling of Complaints, Inquiries and Orders

If you submit a complaint, a claim, an inquiry or an order by e-mail, in writing or otherwise, the data that you submit voluntarily shall be processed for the purposes of handling such complaint, claim, inquiry or order.

If your complaint or claim is related to a potential dispute, possible damage, etc., and if any contractual relations arise during the execution of an order, your personal data may be stored for a maximum period of 10 years. If the personal data relating to a complaint or claim is not related to a potential dispute, it shall be destroyed in a shorter period, as soon as such data is no longer necessary in relation to the purposes for which it was processed.

The processing of your personal data shall be based on the expression of your free will, i.e. your consent, however, in some cases, further retention of your complaint may be required by law.

E-mail Communication

According to the Regulation, the contents of e-mail communication are considered to be personal data, even where the correspondence is conducted by the employees of legal entities. In this regard, the contents of electronic communication and e-mail addresses are subject to the mandatory rules of personal data processing provided for by the Regulation.

The processing of your personal data shall be based on the expression of your free will, i.e. your consent for e-mail communication and provision of certain personal data therein. In addition to that, the processing of your data may be based on the execution of a contract or obligations provided for by law.

Your e-mail address, correspondence contents and related data shall be processed in accordance with the principle of proportionality. The data shall primarily be visible to the person with whom you communicate directly by e-mail. However, in some cases, your correspondence may be visible to other employees, e.g. in cases of internal administration, investigation of possible infringements of legislation or internal rules, during substitutions and related events and in similar situations.

Use of Cookies

A cookie is a small file consisting of letters and digits that is stored on your browser or the hard drive of your computer. Different cookies are used for different purposes. Cookies also help us to distinguish you from other website users, thus ensuring a more enjoyable browsing experience and allowing us to improve our website.

Most browsers allow you to disable all cookies and with some browsers it is only possible to disable the third-party cookies. Therefore, you can make use of these possibilities. However, please note that disabling all cookies may have a negative effect on the use of the website and you may not be able to use all services provided by our website without cookies.

The following cookies are used on our website:

• Session cookies. These cookies are used for improving the functioning of the website and collect general (anonymous) information related to the use of the website.

• Analytical cookies (tracking cookies from Google Analytics). These cookies allow us to recognize and to count the number of visitors on our website and to see how the visitors move around the website when they are using it. This helps us to improve the functioning of our website, e.g. by helping us ensure that our users easily find what they are looking for. The basis for processing the data collected by these cookies is your consent.

• Functional cookies. These cookies are used for identifying the visitors returning to our website. It allows us to tailor the social media contents to suit our customers’ needs and to memorize the information relevant to our customers. The basis for processing the data collected by these cookies is our customers’ consent.

The list of cookies used on our website is presented below:

Google analytics

Name Stored information Purpose Expires after
__utmt_UA-XXX, _gat_UA Google Analytics: A cookie is required for an interface with a Google Analytics account. 6 month
__utmz First visit date, last visit date, quantity. Google Analytics: The next track is how many times a user visits the website after creating a cookie. 6month
__utma Google Analytics: stored information from where the user came from, what search engine used, what link was pressed, what keyword was used. 2 years
__utmb, __utmc Google Analytics: The amount of information that was stored during the user’s visit to the site. __utmb – login, __utmc – signing out of the site. __utmb – 30 minutes, __utmc – 1 session.
_ga Short randomly generated ID Google Analytics: Separates users 2 years
_dc_gtm_UA-XXXXXXXX-X Number Google Analytics is integrated with the Google Tag Manager and Doubleclick campaign. A cookie is required for Google Analytics to work. 1 day
_gid, UULE Short randomly generated ID Google Analytics: Separates users 1 day
_gat Number Google Analytics: Used to increase query speed 1 minute

Google maps

Name Stored information Purpose Expires after
SID, SAPISID, APISID, SSID, HSID, NID, PREF Various unique variables, apart from the PREF, which keeps your choices, for example: zoom level. Google assigns cookies to any page that uses the Google map. We do not have the ability to control Google cookies. These cookies collect information about the behavior of Google Maps users. Most cookies are valid for 10 years after you visit a Google Map page.

Third parties

Name Stored information Purpose Expires after
1P_JAR Short randomly generated ID These cookies are used to collect site statistics and track conversions. 1 week
SIDCC Security cookie helps protect user information from unauthorized access. 1 day
OTZ General site visitors analysis 30 days

 

Manage and Delete Cookies

Most browsers are set to accept cookies automatically. By being informed as to how and what they are used for, you can decide whether to keep or to disable them on your browser. Most browsers have cookie management options on their setting menus. If you do not wish to accept any cookies on your browser, you can select to block all cookies or to receive a notification when a cookie is created. To learn more about managing cookies, please visit http://www.allaboutcookies.org/manage-cookies/.

Please note that after disabling the cookies you may not be able to use certain functions. If you do not wish to receive any cookies, you can set your browser to block all cookies or to send you a notification when a cookie is created.

In addition to the cookies used by the data controller, certain third parties may be allowed to place cookies on our website and to access cookies on your computer. In such case, the use of cookies is subject to third-party privacy rules.

Use of Social Media

All information you provide on social media (including your posts, likes, follows and other communication) is controlled by the administrators of social media networks.

Our website currently has a Facebook account and its privacy notice is available on https://www.facebook.com/privacy/explanation.

If you have any questions regarding the use of your personal data, we recommend that you read the third-party privacy notices and contact the service providers directly.

Video Surveillance

The Company conducts video surveillance inside its premises (at the entrance) and on the territory (in the outdoor warehouse) in order to ensure the safety of people and property. Video surveillance is conducted on the basis of a legitimate interest. Video recordings are stored for 14 days.

Provision of Personal Data to Other Recipients

Your personal data may provided to:
• IT, server, e-mail, archiving, marketing, accounting, postal and courier service providers,
• notaries, bailiffs, lawyers, consultants, auditors, debt collection companies,
• law enforcement and supervisory authorities, courts, other dispute resolution bodies,
• potential or existing successors of our business, whether in full or in part, and consultants or persons authorized by them.

What Are Our Personal Data Protection Principles?

When collecting and using the personal data received from you and from other sources, we observe the following principles:
• Your personal data is processed in a lawful, fair and transparent manner (lawfulness, fairness and transparency).
• Your personal data is collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (purpose limitation).
• Your personal data is adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed (data minimisation).
• The data being processed is accurate and, where necessary, kept up to date (accuracy).
• Your personal data is kept in a form which permits identification of the data subject for no longer than necessary for the purposes for which the personal data is processed (storage limitation).
• Your personal data is processed in such a manner that appropriate technical or organizational measures ensure appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage (integrity and confidentiality).

Rights of the Data Subject

Please be advised that you have the following rights as a data subject: the right to access your data and to be informed of the ways it is being processed, the right to obtain the rectification of inaccurate personal data or, taking into account the purposes of the processing, to have the incomplete personal data completed, the right to obtain the erasure of personal data or the suspension of personal data processing activities (except for storage), the right to obtain the restriction of processing of personal data, the right to data portability, the right to submit a complaint to the State Data Protection Agency, the right to withdraw your consent and to object to the processing of your personal data.

In order to implement your rights of the data subject, we have to be able to establish your identity. Otherwise, it will not be possible to make sure that we are being contacted by the actual person whose data is being processed and will not be able to implement your rights.

We may refuse to act on your request related to the implementation of your rights or charge an adequate fee if your request is manifestly unfounded or excessive and in other cases provided for by law.

If you wish to exercise your rights of the data subject or have other questions regarding the processing of your personal data, please contact us at info@mhm.lt or submit/send them to the company address indicated at the beginning of this policy.